Technical Writing, Project Specification Plan

Project Specification plan Sign- forth winding-clothes Name and Job title occasion in the date Signature Sharon Shameful,Chief executive director -Signs off the discover as a whole-Authorisation of interviews-Signs of on naked as a jaybird project suggestions Nathan SafeHuman Resources -Hires virgin lag & vitamin A also trustworthy for their interviews-Hires the good writer-In put of keeping up to date with stave reviews and reporting to focussing M adepty Penny Chief pecuniary Officer -Signs off pecuniary implications of the saucily policies and processes. Will provide financial play down on health and safety device development of staff. Mathew goymanwellness & Safety officer & temporary Maintenance manager -Signs off on the health and safety implications of the novel policies and processes-Checks that graceful health and safety agency is implemented by both(prenominal)(prenominal) staff. -In charge of maintenance of all machinery and also trai ns recent staff in using these. Hayden Star provide supervisory program -Supervisor ground staff- interrogate sunrise(prenominal) staff alongside human resource manager-Trains new staff in machinery Purpose The purpose of this accompaniment project is to come up with a new, improven process to encumber every future accidents involving chancy equipment and providing employees with improved policies with proper health and safety procedure to prevent these accidents. The deliverables are * A description of the new process, written up as transmission line marriage proposal, which allow for include a go lane diagram illustrating who does what, at which level. * desperate Equipment subprogram policy. * Procedures or instructions for one of the employees.The purpose of the documentation go out be revised at daily meetings with the project manager, Nathan Safe. Definition of interview Document Audience Audience Description Business suggestion for training new staff and exi stent employees in the safe use of equipment management team Has a good cognition of finances and council operation as tumefy as health and safety in relations to dangerous equipment Dangerous equipment use policy All Employees aim cognition of all equipment. Some already go through in use of dangerous equipments. argon motivated to learn more after(prenominal) what has happened to a staff member. Procedure for Health and Safety and Maintenance officer Mathew jack of all trades Knows all about the machinery on hand and also their safety policies, but necessitate to be more proactive. Note 1. Bruce alongside with his supervisor Hayden and 2 other colleagues bequeath be addressable throughout the project for user testing Relationship of these documents to others The new documentation will replace the noncurrent Dangerous equipment use policy that has proved to be ineffective. The new policy and procedures must * Follow proper health and safety codes set by ACC Fit with the councils financial budget * Fit with local councils oecumenical health and safety policies Production nurture The business proposal will be presented in both electronic and make-up form. The electronic copy will be make it easy for new additions. The proposal will consist of 2 3 pages and will also include at least one swim-lane diagram (in colour). The dangerous equipment use policy will be delivered as one page printed document. This will be handed out to all ground staff and also copies will be posted in the staff room in the maintenance shed.Intranet bill will also be obtainable to staff via the council net acidify. Procedures will be save handed to one employee who will return to include this in action daily. Writers indispensability Project will be principally carried out on the premises of Maurati local council. Finalising and part of the writing will be done at the technical writers household office. During the project, the council will provide the technical wri ter, * rise to power to meeting rooms for interviews * Access to relevant documents * Access to scanner Admin will be assisting with all the printing and scanning.Originals will be printed by the technical writer at his preferred printing press. Nathan Safe, Money Penny, Mathew Handyman and Hayden Star will all be available for interviews during business hours. Sharon who is currently concern with the local gala will further be available on Friday. Ground staff will be available during their posted times, however, this will only be during their lunch hours. Free lunch vouchers will be handed at each interviews to all ground staff for pickings time of their lunch to come for an interview.The technical writer will report all interview of staff to Nathan Safe. Schedules and Milestones Project symbolize Tentative time of Completion initial Research * Informal talk with Staff * Relevant document investigations * Scheduling with SMEs 15 may 2012 Development of the project * substan tial interviews conducted * Rough swim-lane diagram 16-18 May 2012 compose proposal discharge 20 May 2012 Draft Policy and procedure documents complete 23 May 2012 Feedback on proposal and policy draftsTesting of procedure draft 24 May 2012 Revising & editing 25 May 2012Documentation sinless 4 June 2012 Constraints Delays will be inevitable. figure Technical writers work Cost Researching 10 hours $60 x 10= $600 Drafting Stage $60 x 5= $300 Interview Staff and facilitating user-testing (vouchers will be provided innocent for charge to interviewees) $60 x10= $600 Training various(prenominal) on Procedure $60 x 10 =$600 Revising & shining 10 hours $60 x 10 =$600 Printing & Disbursement (standard) $250 essential $2,950 + GST